What is your policy for working with outside contractors? If the List B and List C document are acceptable, then do not ask for a List A document. Last Reviewed/Updated: 07/06/2021 Was this page helpful? Issuing Authority - Its An Issue | GoffWilson Immigration bLAWg Any conditions on the temporary driver's license, such as that the expired license must accompany the temporary driver's license for it to be valid, must be followed. On an EAD, the Card # is on the front. Commercial Driver's License Program | FMCSA Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. The students expired OPT EAD, together with an endorsed Form I-20, are considered an acceptable List A documents for a student who is participating in OPT and whose F-1 status and employment authorization have been automatically extended as a result of a timely filed H-1B change of status petition (cap-gap). Q&A: Expired List B documents temporarily okay for Form I-9 Missing Permanent Resident Card or Employment Authorization Document Number: In addition to the Alien Number, the Permanent Resident Card Document Number or Employer Authorization Document Number is also required for verification. The employee must present acceptable evidence of employment authorization (from List A or List C) to show they are still authorized to work. Are you keeping up with I-9 compliance requirements? If you enter document information in the List B column, you must also enter document information in the List C column as well. Social Security Card Required:You are required to review original identification documents including, if presented, the Social Security card. Your access of this information does not create an agency or other business relationship where one does not already exist. $66.25 to purchase class "A" license. We help you stay updated on the latest payroll and tax regulations. Vertical license and ID cards are currently used in 46 other states. PDF Employment Eligibility Verification USCIS Department of Homeland Federal law doesnt require companies to keep copies of supporting documentation, though several state laws list specific documents which should be copied and kept. In addition to basic identification info, note the following special circumstances: Section 2, Describing the Identification Documents:You must record in Section 2 a complete description of the identification documents presented by the new hire. Incorrect I-9 Form:Form I-9 is available in English and Spanish. Stanford University, Stanford, California 94305. https://fingate.stanford.edu/paying-people/resource/examples-completed-form-i-9, iProcurement - SmartMart Catalog Suppliers, List B: Driver's License + List C: Social Security Card, List B: Driver's License + List C: Birth Certificate, Passport from FSM or RMI, with Form I-94 (List A), List A: Foreign Passport + Form I-94 and an I-20, List A: Foreign Passport + Form I-94 and a DS-2019, List A: Foreign Passport + Form I-94 with TN/E/O/H-1B Status, List A: Employment Authorization Card (EAD Card). If that person no longer works for your company, its easiest to fill out a new I-9 (unless only a small change is required). We are an Employer Agent of the E-Verify program. If the document(s) do not reasonably appear on their face to be genuine or to relate to the person presenting them, you must not accept them. Save time, pay employees from wherever you are, and never worry about tax compliance. Who Is The Issuing Authority For Social Security Card Incorrect Name:The employees name recorded on the I-9 form mustmatch the primary identification document. What Does Issuing Authority Mean On A Job Application General Information - Florida Highway Safety and Motor Vehicles When completing section II of the I-9 Form, the employer must record the proper "issuing authority" of the document (s) provided by the employee. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires. List B Documents Issuing Authority Driver's License Learner's Permit . Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 9. However, if they prove that they now have the correct documentation and their status has been regularized, an employer can continue their employment, even if they originally provided false documentation. Can an H-1B employee present a driver's license and Form I-94 card only (no passport) for reverification? At USCIS, the Employment Authorization Document is known as Form I-766. When there are multiple errors, its best to complete a new form and attach it to the old copy. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. The best way to correct the form is to: An employer should not conceal any changes made on the Form I-9for example, by erasing text or using correction fluid, nor should the employer backdate the Form I-9. Penalties for incorrect or missing I-9 forms can be imposed by ICE, the U.S. Immigration and Customs Enforcement agency. Affix your unexpired stamp/seal in the space provided. The employee is physically present at your place of business. If you think this might mean you, dont panic. Summary: Issuing authority refers to any government agency or office that has the power to issue a specific official document. Beginning May 7, 2025, a Real ID-compliant driver's license, permit, or identification card will be required to board commercial airplanes or enter certain federal facilities. Name mismatches that result in a Tentative Non-Confirmation are usually associated with non-citizens. Missing Alien Number or I-94 Number:Regardless of the type of identification documents presented, a non-citizen new hire must provide either an Alien (USCIS) Number or Form I-94 number. The employer should complete a fresh I-9 with the new documents and attach it to the old Form I-9 , with a signed and dated explanation. HR staff may list 'Driver's license' for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. Do not complete. Lets create value across your portfolio. Reverification is triggered by the document with the earlier end date. Document Title Enter the title of the List B document or receipt in this field. Date of Hire:In the Certification paragraph just above your signature, you must enter the date that the employee begins work for pay. Keeping supporting documentation will also help facilitate any internal I-9 audits you conduct. See more about I-9 compliance here. Do not accept expired document(s). When the employer determines the document is unexpired, appears to be genuine, and relates to the employee, they must record the document title, document number, and expiration date, if any, in Section 3, then sign and date Section 3. Who is in charge of re-verification procedures for employees with Employment Authorization documents? Full Name of List B Documents and List B Documents Abbreviations: List C Documents establish employment authorization. A refugee's Department of State-issued Transportation Boarding Letter is an acceptable List B #2 identity document if it contains a photograph or identifying information (name, date of birth, gender, height, eye color and address) and appears to be genuine and to relate to the person presenting it. List B identity documents include driver's licenses and state ID cards. Creating an official immigration compliance policy will help you act consistently and put you in the best possible position in the event of an unexpected Notice of Inspection from ICE. Looking for U.S. government information and services? Manage all employee tasks and documents in one place. L. No. Department of Transportation | DriversLicense Enter the visa number exactly as it appears on the document. If you are using a computer, you can click on the drop-down menus to select List C document and when you click on the same drop-down menu, the embedded USCIS instructions will display. If employment authorization is granted in these cases, USCIS issues an Employment Authorization Document (EAD) as evidence of employment authorization. How to Complete Form I-9 with Examples - Human Resources - Jira When normal operations resume, employees who were. See our vetted tech & services alliances. Document Number For Drivers License I9For candidates submitted in BRC E-Verify is a registered trademark of U.S. Department of Homeland Security. This policy is intended to account for the fact that many people are unable to renew their driver's licenses or state ID cards at this time due to stay-at-home orders. Employers are no longer allowed to accept expired List B documents for I-9 identity verification. Hire skilled nurses and manage PBJ reporting. Yes No Stay up to date with the latest HR trends. This way, you wont need to worry about an ICE Notice of Inspection. Under 18 and Under 21 indicators display below the portrait. We are NOT the E-Verify program nor any government agency. PDF Completing the I-9 Form - colorado.edu Photocopies or faxed copies of completed Form I-9 are not acceptable to meet this retention requirement. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? Form I-9 regulations allow employers to choose whether to keep copies of documents employees submit to complete their Form I-9. Document Title Enter the title of the List C document or receipt in this field. What should I do if I discover that a Form I-9 for my employee was not completed or is missing? Do not shred previously retained copies of documents. DVS Home - New Driver's License and ID Card Designs - Minnesota The instructions state when an employee may use N/A or must use N/A. This is not a complete list of documents. Its important to note that, while the form says it expires October 31, 2022, it is still in use until further notice. What Is an I-9? Who Needs to Fill Out an I-9? | Ask Gusto This tends to come up only with New York driver's licenses, so I am going answer assuming you are in New York. Who should be contacted in the event of an ICE Notice of Inspection? List B Documents Issuing Authority Driver's License Learner's Permit : State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, )etc. 4 FORM I-9 FAQ 6/2016 Q: My employee's Employment Authorization Document (Form I-766) expired and the employee now wants to show me a driver's license (List B) and a Social Security card (List C). PDF Issuing Authorities for I-9 Documents - University of Central Florida If you are using a computer, then use the drop-down menu to make a selection. If the employee is no longer working for the employer, the employer should attach to the existing form a signed and dated statement identifying the error or omission and explaining why corrections could not be made (e.g., because the employee no longer works for the employer). If you are using the computer, select the issuing authority form the drop-down menu. Errors or information missing from the I-9 form can delay the successful completion of a verification. Yes. Does your company retain supporting documentation? How to Complete an I9 Form (with Pictures) - wikiHow To meet the reverification requirements, the employee may present any document of his or her choice from List A or List C. If the document that the employee chooses to present consists of a combination of documents (e.g., foreign passport with Form I-94 indicating the employee's nonimmigrant classification that is work authorized incident to status for a specific employer), then all documents must be recorded in Section 3. Largest city and the administrative center . In the example below, the employee has presented a U.S. Passport and the form auto-populated the List B and List C columns with N/A along with the extra fields under List A column. I-9 Compliance FAQs: Everything You Need to Know for 2023 - Paycor Review our. You may not enter any special characters. Contact us today so we can learn more about your business. COVID-19: FMS Updates Related to COVID-19. Do not backdate this field. Employers may choose to scan and upload the original, signed forms to retain them electronically. Issuing Authority Driver's License Learner's Permit State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, etc.) Learner's Permits & Driver's Licenses Overview - Licenses, Permits, & IDs If an employer fails to make a copy of a List A document (subject to photo match) and they identify this error during a self-audit, what should the employer do if the document is no longer available to copy? Many people refer to the card as a work permit. A Form I-94, Arrival/Departure Record, stamped with "parole" is not evidence of employment authorization and, therefore, is not an acceptable List C document. Employers should attach a signed and dated explanation of the corrective action taken. A .gov website belongs to an official government organization in the United States. Questions and Answers | USCIS Fill in the information for each document, including the document number, the issuing authority, document title, and expiration date (if needed). The purpose of Form I-9 is to ensure employers are only hiring people who are legally allowed to work in the United States. What is issuance authority? Explained by FAQ Blog Online Driver's License Renewal You can renew your license online by accessing the Alabama Online Driver License Issuance page through the Alabama Law Enforcement Agency website. Citizenship and Immigration Services website, arent required to review employees identity and authorization documentation in person, Turn Manufacturing Frontline Workers Into Leaders, Questions to Ask Before Purchasing a New Payroll System, Employers must not knowingly hire undocumented workers or continue to employ them after learning of their undocumented status, Employers must verify employment eligibility through Form I-9. The visa number, also called a visa foil number, is a red number printed on the bottom right side of the document. I discovered that I do not have a completed Form I-9 for a former employee who was hired after Nov. 6, 1986. You should ensure that all fields name, date of birth, Social Security number, etc. are completed. The U.S. Customs and Immigration Service (USCIS) lists documents that are acceptable as verification for identity and work authorization. Yes. Address the varying challenges of women and together be a champion for business growth. Issuing Authority Issuing Authority Issuing Document Number Document Number Document Number Expiration Date (if any) (mm/dd/yyyy) . Official websites use .gov However, an employee must enter his or her Social Security number if the employer participates in E-Verify. Most drivers must obtain a commercial driver's license (CDL) through their home State (it is illegal to have a license from more than one State). Is a Form I-94 stamped with "parole" an acceptable List C #7 document? Examples of Completed Form I-9 - Stanford University You must examine the document(s), and if they reasonably appear on their face to be genuine and to relate to the person presenting them, you must accept them. Secure .gov websites use HTTPS The examples below illustrate properly completed, printed I-9s for commonly presented document types. Policies|Privacy Policy|Data Security. $56.25 to purchase class "B" license. If the employee provides a Social Security card, it must be unrestricted. USCIS Form I-9 - United States Department of Justice You have assure that the identification document(s) appear to be genuine and related to the employee presenting the document(s) and you did not accept any document(s) that do not reasonably appear on their face to be genuine or to relate to the employee presenting them. Making copies and keeping them can help your case in the event of an ICE inspection. The front of the card contains a photo, fingerprint, and signature of the rightful holder. Twitter. Initially a short-term measure, this change has since been extended through the end of July 2023. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires, Form I-9, Employment Eligibility Verification, Driver's License or ID card issued by a U.S. state or outlying possession, Citizens of the Republic of Marshall Islands, the Federated States of Micronesia, or the Republic of Palau admitted under a Compact of Free Association. If you keep the process in-house, make sure that the employee in charge of auditing your I-9 forms isnt the same one who filled them out in the first place. Social Security cards are issued by the United States Social Security Administration ("SSA"). Can I accept the document with the different name? Get insights into your workforce to make critical business decisions. If youre creating an immigration compliance policy, here are the questions you want to answer: Paycor is not a legal, tax, benefit, accounting or investment advisor. The document is not acceptable if it has already expired. To protect your privacy, please do not include any personal information in your feedback. Paycor has the right defenses in place to protect your data. Drive engagement with talent development and career management. If re-verification is required and an employer doesnt do so, then they are knowingly employing an undocumented worker. Weienburg-Gunzenhausen - Wikipedia Where is the issuing authority on a UK passport? An employer may only correct errors made in Section 2 or Section 3 of the Form I-9. A receipt for a new Social Security card is an acceptable document, but the new card must be shown within 90 days, Fill in document title and number, issuing authority and expiration date in List A or Lists B and C, Certify examination of document(s) with signature, name of company rep and company information, Failure to complete List A or Lists B and C, Failure of company representative to sign Section 2, Failure to complete and sign form by 3 days after first day of employment, Over-documentation (e.g., completing List C despite a satisfactory List A). By continuing to use this site, you are accepting our use of cookies. List A Documents Issuing Authority U.S. Passport The issuing authority will be listed on the lower right of the photo page in the passport. A vertical driver's license or identification card will be issued to anyone under age 21. Notice that the form auto-populated the List A column with N/A only and not List C column fields. Today's Date (mm/dd/yyyy) In the example below, the employee has presented a Social Security Card issued by Social Security Administration as a List C document.

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